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Apply for the National Agency for the Control of AIDS (NACA) Recruitment 2021

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NACA Recruitment 2021 Application portal Opened (www.naca.gov.ng)

NACA is an organization charged with the responsibility of facilitating the development and management of the policies and strategies of all sectors to ensure the human, financial and organizational resources to support the successful execution of the national HIV/AIDS response programme in Nigeria.

To apply kindly go to the official website at https://naca.gov.ng/


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Finance Manager

Job details
Job title: Finance Manager Supervisor: Project Coordinator
Duration of contract: 33 months Location: Abuja

Job summary

The Finance Manager position is responsible for safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss or misuse. S/he is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NACA’s policy, and any cost principles imposed by the donor agency.
Key responsibilities

  1. Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles to other staff members.
  2. Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
  3. Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.
  4. Implement standard NACA procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NACA rules and regulations and are supported by adequate documentation
  5. Ensure accurate entry of transactions in accounting system assuring detailed memos, proper charge codes, account codes and job tracking.
  6. Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented and follows project policy.
  7. Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
  8. Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
  9. Supervise management of petty cash, assuring all purchases are properly documented, approved and comply with petty cash management policy.
  10. Working in close collaboration with the Project Coordinator to prepare and monitor project budgets and pipeline expenditures.
  11. Estimate upcoming cash needs and accrue expenditures as appropriate.
  12. Reconcile bank accounts and prepare field expenses.
  13. Interpret and approvestandard financial reports (Balance Sheet, Income Statement. Cash Flow).
  14. Interpret weekly and monthly specialized reports for the Project Coordinator and Country Directors
  15. Establish internal systems for purchase approval and asset use that ensure adequate internal control.
  16. Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.
  17. Ensure that all costs have adequate prior authorization and approval.
  18. Ensure audit compliance utilizing principles of audit and performance.
  19. Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
  20. Prepare reports for Global Fund or other donor missions or agencies as required.
  21. Train and supervise a proactive team of staff, providing support and advice as necessary

Experience

  1. Master’s degree in Accounting/Finance/Audit
  2. ICAN or equivalent degree (CA, CPA, ACCA,CISA,CFE) is added advantage
  3. A minimum of 10 years of accounting or auditing and grants management experience
  4. Preferably at least 3 years’ experience working with donor-funded projects (preferably Global Fund).
  5. Ability to use modern accounting software (SAP preferred)
  6. Effectiveness in training and coaching finance and non-finance staff in internal control policies and procedures to ensure the highest standards are maintained
  7. Excellent experience in budgeting and budget management
  8. Excellent understanding of financial systems and procedures
  9. Excellent experience of computerized accounts packages, Excel, PowerPoint, and Word
  10. Strong communication and interpersonal skills
  11. Ability to manage a complex and diverse workload and to work to tight deadlines
  12. Ability to build a proactive team, motivating staff and work collaboratively with colleagues, and providing support and advice as necessary
  13. Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing teams of professional staff.
  14. Strong written and oral communication skills, including professional-level English language skills.
  15. Ability to work independently while being a strong team player.
  16. Sound knowledge of the Government of Nigeria structures and policies relevant to the management and oversight of Global Fund programs will be an advantage.
  17. Strong leadership skills and ability to respond effectively to deadlines and high-pressure situations.
  18. Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
  19. Ability to work with multi-sectoral teams and produce positive results

Click here to apply

Accountant

Job details
Job title: Accountant Supervisor: Finance Manager
Duration of contract: 33 months Location: Abuja

Job summary

The Accountant position is responsible for assisting the Finance Manager with safeguarding the assets (financial and physical) of NACA and ultimately the Global Fund (GF) or other donors against fraud, loss or misuse. S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NACA’s policy, and any cost principles imposed by the donor agency.

Key responsibilities

  1. Prepare payment vouchers
  2. Properly code all transactions
  3. Control and enter all expenses from the petty cash
  4. Process payments of expenses, including per diem and transport to participants during activities in the field
  5. Prepare and control advances.
  6. Assure balances of unused portions of advances are deposited into the NACA account
  7. Prepare deposit slips for cash to be deposited into the bank account
  8. Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into SAP
  9. Maintain accounting files
  10. Follow up on outstanding advances and assure timely reconciliation
  11. Control consumption of project (petrol, electricity, water, telephone)
  12. Participate in the improvement of the accounting system and the system of internal control
  13. Create all financial reports as requested by supervisor
  14. Preparation and filing of forms for payments of taxes and social security
  15. Ensure that payments are processed accurately, timely, and safely (to minimize NACA’s risk exposure).
  16. Ensure that entries are entered into financial system accurately and timely.
  17. Ensure that month and year-end accounting activities are done accurately and in compliance with NACA policies and procedures.
  18. Process travel advances to staff, assuring proper documentation and timely clearing of all advances.
  19. Estimate upcoming cash needs and accrue expenditures as appropriate.
  20. Create weekly and monthly specialized reports for the Finance Manager to review and submit to Project Coordinator
  21. Ensure that all costs have adequate prior authorization and approval.
  22. Ensure audit compliance utilizing principles of audit and performance.
  23. Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.

Experience

  1. Master’s degree in Accounting/Finance/Business Administration/Audit
  2. ICAN or equivalent degree (CA, CPA, ACCA,CISA,CFE) is added advantage
  3. A minimum of 5 years accounting or auditing and grants management experience
  4. Preferably at least 2 years’ experience working with donor funded projects.
  5. Ability to use basic accounting software (SAP)
  6. Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
  7. Sound knowledge of the Government of Nigeria structures and policies relevant to the management and oversight of Global Fund programs will be an advantage.
  8. Excellent experience of budgeting and budget management
  9. Excellent understanding of financial systems and procedures
  10. Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
  11. Strong communication and interpersonal skills
  12. Ability to manage a complex and diverse workload and to work to tight deadlines
  13. Ability to work with minimal supervision work and as part of a diverse team
  14. Strong supervisory and capacity building skills, experience in managing professional staff is an advantage.
  15. Strong written and oral communication skills, including professional level English language skills.

Click here to apply

Finance Officer

Job details
Job title: Finance Officer Supervisor: Accountant
Duration of contract: 33 months Location: Abuja

Job summary

The Accountant position is responsible for assisting the Accountant with safeguarding the assets (financial and physical) of NACA and ultimately the Global Fund (GF) or other donor against fraud, loss or misuse. S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NACA’s policy, and any cost principles imposed by the donor agency.

Key responsibilities

  1. Support preparation of payment vouchers
  2. Properly code all transactions
  3. Support payment of expenses, including per diem and transport to participants during activities in the field
  4. Support preparation of advances
  5. Prepare deposit slips for cash to be deposited into the bank account
  6. Maintain accounting files
  7. Follow up on outstanding advances and assure timely reconciliation
  8. Support the preparation of all financial reports as requested by supervisor
  9. Preparation of forms for payments of taxes and social security
  10. Other tasks as requested by supervisor
  11. Ensure that month and year-end accounting activities are done accurately and in compliance with NACA policies and procedures.
  12. Ensure that all costs have adequate prior authorization and approval.
  13. Ensure audit compliance utilizing principles of audit and performance.
  14. Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.

Experience

  1. Degree in Accounting/Finance/Business Administration
  2. A minimum of 3 years of accounting experience, experience working with donor funded projects an advantage.
  3. Ability to use basic accounting software (SAP)
  4. Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
  5. Experience of budgeting and budget management
  6. Understanding of financial systems and procedures
  7. Experience of computerised accounts packages, Excel, PowerPoint and Word
  8. Strong communication and interpersonal skills
  9. Ability to manage a complex and diverse workload and to work to tight deadlines
  10. Ability to work with minimal supervision work and as part of a diverse team
  11. Strong written and oral communication skills, including professional level English language skills.

Click here to apply

Admin Officer

Job details
Job title: Admin Officer Supervisor: Admin Director, NACA
Duration of contract: 33 months Location: Abuja

Job summary

The Admin Officer position is responsible for a variety of administration activities, including employee relations and orientation, enforcing Project Management Unit (PMU) regulations, and high-level record keeping. S/he will work closely with the Project Coordinators, and the NACA team to support the achievement of organizational and country goals and objectives through the development, implementation, and management of administrative activities.
Key responsibilities

  1. Oversee centralized operations and procedures for the PMU
  2. Organize learning and development opportunities in coordination with Project Coordinator for staff to achieve programme goals
  3. Create and maintain effective internal controls for inventory and store
  4. Manage the organization’s office space
  5. Update, maintain and safeguard records in an organized manner
  6. Process annual leave requests
  7. Process insurance policies alongside finance manager
  8. Document and track movement of files and memos between PMU and NACA and GFA
  9. Respond to employee related queries and provide answers to all administrative related inquiries and requests.
  10. Manage processes related to disciplinary actions, staff separation, and termination.
  11. Working with Project Coordinator, support internal and external Audits by ensuring necessary documents are updated and submitted as needed.
  12. Prepare monthly administrative reports
  13. Support the organization of learning and development opportunities in coordination with Project Director for staff to achieve programme goals

Experience

  1. Master’s Degree in Business Administration, HRM or related humanities degrees
  2. Minimum of 5 years’ experience in administrative functions
  3. Preferably at least 3 years’ experience working with donor funded projects.
  4. Ability to work collaboratively with colleagues and providing support and advice as necessary
  5. Strong written and oral communication skills, including professional level English language skills.
  6. Ability to interpret, analyze, and explain the official NACA PMU framework
  7. Able to work alone on a broad variety of projects
  8. Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
  9. Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines

Click here to apply

Communications and Documentation Officer

Job details
Job title: Communications and Documentation Officer Supervisor: Admin Director, NACA
Duration of contract: 33 months Location: Abuja

Job summary

The Communications and Documentation Officer position is responsible for supporting the Admin Manager in creating, implementing, and managing communication strategies and activities that contribute to program success and position NACA for future growth. S/he will engage with key stakeholders including federal and state-level government agencies; donor partners; and local implementing partners, on issues related to communication and collaborative learning and action.

Key responsibilities

  1. Define Grant-focused communication, documentation, and dissemination strategies for the RSSH grants in collaboration with Project Management Unit (PMU) and NACA leadership.
  2. Support the production of content to meet communications and positioning objectives, coordinating closely with the other members of the PMU.
  3. Liaise with Federal Ministry of Health (FMOH), Sub-Recipients (SR), Country Coordinating Mechanism (CCM), State Ministry of Health (SMOH), donor and key stakeholders on communication activities and efforts, ensuring compliance with donor expectations, branding, and marking policies, and reporting requirements.
  4. Support preparation and dissemination of regular bulletins and newsletters on Resilient and Resilient and Sustainable Systems for Health (RSSH) investments/plans and progress made
  5. Support the development of an organizational culture and brand that promotes accountability and high performance
  6. Support technical teams
  7. Produce and maintain records of meeting minutes, agendas and notes
  8. Perform other duties as assigned by Admin Manager or Project Coordinator

Experience

  1. Bachelor’s degree in communications, medical sciences, public health, or other related discipline.
  2. Minimum of 4 years’ experience in developing communications products and programs, experience working with donor funded projects an advantage
  3. Web based applications and social media communication experience a bonus
  4. Strong written and oral communication skills, including professional level English language skills.
  5. Understanding of strategic communications, including leading development and implementation of strategic communications plans.
  6. Strong knowledge of global public health issues including HIV, Malaria, and Tuberculosis.
  7. Strong familiarity with emerging communications trends, social media, multi-media and multi-platform storytelling, and web content creation and management; photography and basic design/layout skills a plus.
  8. Strong editorial skills, including the ability to accurately proofread and review documents for language, layout, and formatting consistency.
  9. Able to work alone on a broad variety of projects
  10. Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
  11. Proven ability to successfully participate on teams in a fast-paced environment

Click here to apply

Driver

Job details
Job title: Driver Supervisor: Admin Officer
Duration of contract: 12 months Location: Abuja
Number of openings: 3

Job summary

The Driver position is responsible for providing transport support services to all project staff. This includes driving project vehicles while supporting commuting for projects. Drivers are also responsible for the care and maintenance of the project vehicles.
Key responsibilities

  1. Drive project staff to activities and meeting within and outside of Abuja.
  2. Maintain accurate and up to date records relating to individual vehicle use.
  3. Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
  4. Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.
  5. Signal any sign of need for maintenance or other problem with the vehicle to the transport and logistic associate.
  6. Keep vehicle health log updated.
  7. Assure the security of the vehicle when outside of the office.
  8. Assure the safety of all passengers.
  9. Submit all expense reports in a timely manner to accounting, properly completed.

Experience

  1. Secondary school certificate a plus
  2. Minimum 3 years of driving experience
  3. Valid Nigerian Driver’s license
  4. Ability to speak and write in English
  5. Good knowledge of standard driving practices
  6. Good driving record.
  7. Sound judgment, non-aggressive driving style, and good communication skills.
  8. Ability to travel if required
  9. Ability to organize and complete manual and routine tasks as assigned

To see Complete Job Position, kindly proceed to VIEW FULL LIST OF JOB POSITION

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